Onboard
Contracts generated and signed, documents collected and chased, statutory registration handled, and a checklist that tells three departments what they owe the new starter, all before their first morning.
No card required · Free migration · Live in under a week
Generate, sign and store, with a full audit trail.
ID, KRA PIN, NSSF and SHIF, requested and chased.
Registered correctly from the first payroll run.
Due-dated tasks across HR, IT and the line manager.
Contracts and signatures
Generate a contract from your own templates, route it for multi-party signing, and store it against the employee record permanently. Every signature carries a timestamp and IP audit trail, and version history lets you compare and restore in one click.
Permanent-delete safeguards apply across every module. Nobody removes an employment document by accident.
Contract lifecycle
A status dashboard shows Active, Draft, Expired and Terminated at a glance, and a nightly job expires lapsed contracts automatically so the numbers are true without anyone maintaining them.
Tiered alerts at 90, 30 and 7 days go to both HR and the employee, with a guided renewal flow and digital signing at the end of it. Fixed-term contracts stop becoming an awkward conversation held three weeks late.
Documents and day one
Reusable onboarding templates assign due-dated tasks across HR, IT and the line manager, with real-time progress and overdue-task alerts. ID, KRA PIN, NSSF and SHIF numbers, certificates and bank details are requested and chased automatically.
Probation dates are flagged before they pass, with a review prompt to the manager, rather than discovered in month seven.
See how attendance and leave work →
Onboarding progress dashboard
Stay informed and see progress unfold as new hires complete each step of their onboarding. Monitor task lists to make sure everything checks out for their first day.
The onboarding process is straightforward and nothing gets missed. New people are set up before they walk in.
Wahome Gitonga · MD, Flooring & Interiors
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Learn more →Questions
Yes. Every new hire gets an email invitation to their own account, where they complete their profile, upload documents and sign what needs signing. HR reviews rather than types.
The workflow captures signer identity, timestamp and IP address for every party, and stores the signed document with full version history. Share the audit trail with your legal advisers to confirm it meets your requirements.
Yes. Templates are yours, with dynamic placeholders for names, roles, salaries, dates and terms. Most clients migrate their existing templates during setup.
Handled, including the different statutory treatment each attracts. Expiry alerts run at 90, 30 and 7 days, and a nightly job keeps every contract status accurate without manual effort.
Most clients get a new starter fully onboarded in under two days from offer acceptance. The starter fills in their own details online, documents are e-signed before day one, and statutory registration begins automatically. On the first day, the employee is in the system, on payroll, and ready to work.
Yes. A dashboard shows every new starter and where they are in the process, by department. You see who has completed their profile, who has signed their contract, and who is still missing documents, so nothing falls through the cracks before day one.
Yes. Probation periods are set per role or per contract type, and the system flags 30 days before probation ends. The line manager gets a prompt to review, and the outcome, confirmation, extension or exit, is recorded with supporting notes.
See it on your own numbers
We review how you run this today and send you a written note. You keep it whether or not you become a customer.