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Pricing

Modular. Transparent. No surprises.

Priced per person, per month. Start with the modules you need and add packages as you grow, no setup fee, no lock-in, and free migration from whatever you're using now.

Starter

Core HR for small teams. People, time and documents, without payroll.

$5.98per employee, per month

Dashboard & analytics
People management & departments
Attendance & time tracking
Leave management
Document storage
Employee self-service

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Professional

Everything in Starter, plus payroll, compliance and hiring.

$9.98per employee, per month

Everything in Starter
Payroll & statutory compliance
Onboarding & contracts
Recruitment & applicant tracking
Statutory returns & exports
Terminal benefits calculator
Optional add-on packages

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Enterprise

Every module included. No add-ons to buy.

$29.95per employee, per month

Every module included
Talent & Growth package
Risk & Governance package
Advanced Analytics & Benefits
Multi-country & multi-entity
Biometric device integration
Dedicated account manager

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Prices in USD. Local currency billing available. Payroll is available from the Professional plan up.

Add-on packages

Add what you need to Professional. All three are included in Enterprise.

+ $9.95 / employee

Talent & Growth

•Recruitment & applicant tracking
•Performance reviews & 360° feedback
•Training courses & certificates
•Balanced scorecard & KPIs
•Workforce planning & transfers
•Succession & talent pipeline

+ $5.95 / employee

Risk & Governance

•Occupational safety & health
•Conflict management & grievances
•Disciplinary case management
•Company asset tracking

The package a CFO or internal auditor will care about most.

+ $4.00 / employee

Advanced Analytics & Benefits

•Advanced reporting & insights
•Employee benefits administration

Tiered benefit plans with employer/employee splits, GL codes and utilisation reporting.

Compare

Module by module.

✓ included · + available as an add-on ·, not available

Module	Starter $5.98	Professional $9.98	Enterprise $29.95
Core modules
Dashboard, main dashboard and analytics	✓	✓	✓
People management, profiles and information	✓	✓	✓
Departments, organisational structure	✓	✓	✓
Attendance, time and clocking	✓	✓	✓
Leave management, requests and approvals	✓	✓	✓
Documents, storage and e-signature	✓	✓	✓
Onboarding, new employee onboarding		✓	✓
Contracts, employment contract lifecycle		✓	✓
Payroll & compliance, salaries, payslips, statutory		✓	✓
Talent & Growth +$9.95/employee
Recruitment, job postings and applicant tracking		✓	✓
Performance, reviews and evaluations		+	✓
Training, courses and development		+	✓
Balanced scorecard, KPI scorecards		+	✓
Workforce planning, planning and transfers		+	✓
Succession planning, talent pipeline		+	✓
Risk & Governance +$5.95/employee
OSH, occupational safety and health		+	✓
Conflict management, workplace conflict resolution		+	✓
Case management, disciplinary cases		+	✓
Asset management, company asset tracking		+	✓
Advanced Analytics & Benefits +$4.00/employee
Analytics, advanced reporting and insights		+	✓
Benefits, employee benefits administration		+	✓

Payroll outsourcing

Or don't run it at all. We'll do it for you.

Send us your inputs. We compute gross-to-net with every statutory deduction, issue payslips, prepare returns and payment schedules, and deliver clean reports. You approve, we run.

Service tier	Essential	Manager · recommended	Full Bureau
Monthly base fee	$49	$80	$149
Per employee, per month	$9.98	$19.98	$29.98
Gross-to-net computation	✓	✓	✓
Statutory deductions	✓	✓	✓
Monthly payslips & distribution	✓	✓	✓
Statutory filing & remittance prep		✓	✓
P9s & payroll general ledger		✓	✓
Monthly management reports		✓	✓
Dedicated payroll officer			✓
Custom reporting			✓
Quarterly compliance reviews			✓

Why we recommend Manager

Manager covers the full statutory cycle most businesses actually need, compute, file, remit, report, without the premium extras of Full Bureau. Essential can't carry the filing. Full Bureau is more than most teams require.

Discovery & setup

We map your pay structure, allowances, deductions and pay calendar. Roughly two hours of your time.

Data migration

Employee records, salaries and statutory numbers, KRA PIN, NSSF, SHIF, migrated and validated against source documents.

Parallel run

One full cycle alongside your current process. Every figure must reconcile with yours before we go further. You hold that gate.

Go live

We take over the monthly run, payslips issued, returns and payments prepared, reports delivered. Ongoing support begins.

Talk to us about outsourcing

Getting started

From spreadsheet to first payroll in under a week.

We do the heavy part. You check our numbers against yours before committing to anything, and there is no charge for any of it.

Send us your file

Your current payroll, Excel, or an export from whatever system you're on. One file is usually enough.

We migrate it free

Employees, salaries, deductions, leave balances and statutory numbers, KRA PIN, NSSF, SHIF, loaded and validated against source documents.

Run it in parallel

One full cycle alongside your existing payroll. Every figure must reconcile with yours before we go further. You hold that gate.

Go live

You approve, we switch over, and your team is trained. Support stays on WhatsApp for the first three runs.

Billing questions

The things people ask before signing.

Does Starter include payroll?

No, Starter is core HR: people, departments, attendance, leave, documents and self-service. Payroll and statutory compliance start at Professional. If payroll is the reason you're here, Professional is your plan.

Is there really no setup fee?

None. Migration from your current system, the parallel payroll run and your team's training are all included in the subscription. We'd rather you switched than haggled over a one-off fee.

How do the add-on packages work?

They attach to a Professional subscription at the per-employee rate shown, and they're all included in Enterprise at no extra cost. If you'd need two or more packages, run the numbers, Enterprise is often cheaper.

What counts as an employee for billing?

Anyone processed in a payroll run that month, permanent, contract or casual. Leavers stop being billed the month after their final run.

Can we pay in Kenya Shillings?

Yes. Prices are quoted in USD for consistency across countries, but you can be invoiced in local currency at the prevailing rate. Bank transfer, card and mobile money are all accepted.

Is there a contract lock-in?

Monthly plans are month to month, cancel any time and you keep access to the end of the period. Annual plans run twelve months in exchange for the two-months-free discount.

What's the difference between the software and outsourcing?

With the software, your team runs payroll on CromaHR. With outsourcing, our team runs it for you on the same platform, you send inputs and approve, we do everything else. Many clients start with software and move to outsourcing as they grow.

What does the free trial include?

Full Professional features, your real data loaded by us, for the trial period. No card required. If you decide against it, we'll export your data back to you in Excel with no argument.

Do you offer discounts for non-profits or NGOs?

Yes, registered non-profits and NGOs receive 15% off all plans. Send us your registration certificate and we apply the discount to your invoice from day one.

What happens to our pricing as we grow?

Volume discounts apply automatically as your employee count rises, no negotiation required. The per-employee rate steps down at 50, 150 and 500 employees. You see the new rate on your next invoice, not after a phone call.

Is there a minimum contract length?

Monthly plans are month-to-month with no minimum. Annual plans run twelve months and include a two-month discount. If you are unsure, start monthly and switch to annual when you are ready.

Can we switch plans later?

Yes, at any time. Upgrades take effect immediately. Downgrades take effect at the next billing cycle. No penalty, no renegotiation, no lock-in.

Not sure which plan?

Let us look at your payroll first.

Fifteen minutes, free, and we'll tell you honestly which plan fits, or whether you should stay where you are. You keep the one-page findings note either way.

Book a demo Work out your cost first

Get your team working with CromaHR.

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